Client portals

A private workspace your customers actually use.

Every CrecyStudio client logs into a portal built on this exact system. We didn't build it to sell it — we built it because nothing else worked for us. Now we build it for your business: branded to you, wired to your workflow, owned by you completely.

Start a portal project See our work

Branded to your business

Your code, your data

No per-seat pricing

Works for any service type

Good fit

Best for service businesses running multi-week client engagements.

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Your client communication lives in scattered email threads and you can't find anything.
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You've been embarrassed by a client asking for 'the latest version' of something you've sent four times.
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Your customers expect a real product experience, not a Google Drive folder.

Best fit

Best fit for…

Agencies, contractors, consultants running multi-week engagements
Repair businesses, event vendors, coaches with recurring clients
Anyone who sends more than two email threads per project to the same client

Not the first move

Probably not the right call if…

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One-off transactions with nothing to track between purchase and delivery
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B2C businesses where customers never need to log in

Problems we solve

Why client communication breaks down.

Email threads lose attachments, history, and context — every time.

"Where are we in the project?" should never need to be asked.

Your competitors' portals look like real software; yours looks like a shared folder.

Manual invoice and agreement tracking is its own part-time job.

What you get

A complete client workspace, owned by you.

Branded workspace

Your logo, colors, and domain or subdomain
Custom project name and identity
Client-facing URL that's yours

Project lifecycle

Milestones with status tracking
Asset uploads and revision requests
Two-way messaging and activity feed

Money built in

Agreements and digital sign-off
Deposit and milestone invoices
Retainer billing with audit trail

Owned by you

Code, data, and customers stay yours
No per-seat pricing, no vendor lock-in
Self-hostable on your own infrastructure

Process

How a portal gets built.

Define the workflow first, then build to it.

01 — Scoping

Define your workflow

Which milestones, what files, how payments flow. Fit as add-on to an existing site or scoped as a standalone product.

02 — Build

Branded from day one

Built to your process and branded to your business. You and a test client can see it live before full launch.

03 — Launch

Go live with real clients

You own the code and the customer relationships. Optional Care Pro retainer for ongoing portal improvements.

Pricing

Portal as an add-on or a standalone system.

Portals can be added to a website build or scoped as their own product. Pricing depends on scope and existing stack.

Portal add-on

$5,000–$10,000

Added to a Growth or Premium website build. Client login, milestones, messaging, file sharing.

Most common starting point

Standalone portal

$22,000–$45,000

Portal as its own product. Payments, files, messaging, admin tools, multi-client workspace.

Scoped to your project

Enterprise build

From $75,000

Multi-tenant architecture, custom integrations, white-label branding, compliance-ready data handling. Full IP transfer, documented handoff, code in your repository from day one. Typically a 3–5 month engagement scoped through a paid discovery sprint.

Discovery sprint required

FAQ

Client portal FAQ

Can I add a portal to my existing website?

Yes. Portals can be added as a standalone product or integrated with an existing site. We scope based on what you already have.

Can my clients use it from their phone?

Yes — the portal is fully responsive. Clients can view milestones, upload files, and send messages from any device.

What happens to my client data if I stop using it?

You own it — it's in your database on your Supabase account. Export any time, full control, no lock-in.

Does my client need to download anything or create an account?

No download, no app store. Clients access their portal through a secure link in their browser — desktop or mobile. They can optionally create a password-protected account, but it's not required for read access.

How long does a portal build take?

Most portal builds launch in 6–8 weeks from scope approval. Add-ons to an existing website are typically faster. The main variable is how clearly the workflow is defined going in — we scope it together before starting.

What about HoneyBook, Dubsado, or other client management tools?

Those are great if you want to look like everyone else using the same template. Your clients have seen that portal before — they just can't name it. A custom portal is branded to you, wired to your specific workflow, and not subject to per-seat pricing or workflow limits you can't change. At 8+ clients/year with any meaningful transaction volume, the custom build pays for itself in 18–24 months — and you own the asset permanently.

Can we add features later without being locked into you?

Yes. You own the code and the handoff documentation. Any developer can extend the system. We offer a Care Pro retainer for clients who want ongoing development from us, but you're not obligated to continue working with us after the build.

Can it connect to Stripe, QuickBooks, or our existing tools?

Yes. The portal is built on a real tech stack — not a SaaS with limited integrations. If you need Stripe for payments, QuickBooks for accounting sync, or any other integration, we scope it as part of the build.

Komlan Kouhiko — Founder & Sole Practitioner

Every project at CrecyStudio comes through me — not a project manager, not a junior. I've shipped SaaS platforms, built internal tools for real businesses, and run operations myself. You can reach me directly at any stage of the project.

Read the full story →

Ready to move?

See the portal we use with our own clients.

20-minute walkthrough — you'll see the actual system before we talk scope or pricing. No pitch. If it fits your workflow, we'll scope a version built for your business.

Book a 20-min portal demo See our work

Not sure we're a fit? The discovery call has no commitment — I'll tell you honestly if this project isn't right for us.

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